Location: St. John XXIII Parish, West Haven, CT

Status: Part-Time
Hours a Week: 20
Reporting to: Director of Lifelong Faith Formation

Job Summary:

St. John XXIII Parish in West Haven is seeking a part-time Administrative Assistant to support the Faith Formation Office. This role assists with organizing events, managing registrations, and providing administrative support to ensure the efficient operation of ministry activities. The ideal candidate must be a practicing Roman Catholic in good standing and be bilingual in English and Spanish (proficient in writing, reading, and conversing).

Essential Functions & Responsibilities:

  • Assist the Director of Lifelong Faith Formation in planning and organizing events, retreats, and faith formation programs.
  • Coordinate logistics and schedules for activities, ensuring smooth execution of events.
  • Create and distribute promotional materials for events, both online and offline, including transcribing, formatting, and transmitting text and data.
  • Manage the registration process for programs and events, handle inquiries, and maintain accurate records.
  • Provide general administrative support, such as greeting visitors, answering calls, managing schedules, and preparing correspondence.
  • Assist with budget tracking, expense management, and preparation of communication materials such as newsletters.
  • Prepare and submit Faith Formation activity and event information for the parish bulletin and social media platforms.
  • Assist with and attend special liturgical celebrations, take meeting minutes, and provide support as needed.

Other Duties:

  • Flexibility to assist with various projects and tasks as needed to support ministry needs.
  • Perform other duties as assigned by the Director of Lifelong Faith Formation or the Pastor.

Qualifications & Requirements:

  • Bilingual in English and Spanish is required.
  • Bachelor’s degree in Theology, Religious Studies, or a related field is preferred.
  • Previous experience in ministry or religious organizations is highly desirable.
  • Strong organizational and time management skills with proficiency in Microsoft Office and database management systems.
  • Strong knowledge of the teachings of the Roman Catholic Church and an understanding of its social, moral, and ethical issues.

Physical Requirements:

  • Occasional lifting of materials up to 25 pounds.
  • Standing, walking, and assisting with event setup as needed.

How to Apply:

Please submit your resume and cover letter to Fr. Jose Mercado at fr.mercado@aohct.org