Location: Chancery, Bloomfield, CT | Schedule: Full-Time, In-Person (Monday–Friday)

The Archdiocese of Hartford is seeking a highly professional, discreet, and organized Executive Assistant to support a chancery executive. This position plays a vital role in ensuring the smooth operation of the executive’s office through expert calendar management, high-volume communications handling, event coordination, and administrative support. The ideal candidate is resourceful, collaborative, and experienced in supporting executive-level leadership—ideally with previous experience working in a religious setting.

Key Responsibilities

  • Manage the Executive’s complex calendar, appointments, and travel, ensuring alignment with internal and public events.
  • Handle all correspondence and inquiries, including drafting responses and managing communication with parishioners, clergy, and departments.
  • Support major events and programs, including logistics, materials preparation, and follow-up.
  • Coordinate with church councils and committees, maintaining records, minutes, and election processes.
  • Maintain office systems and confidential files, including legal documents and church decrees.
  • Collaborate with administrative teams and contribute to process improvements and workflow optimization.

Qualifications

  • Education: Bachelor’s degree in Business Administration, Theology, or a related field preferred.
  • Experience: 3–5 years of executive-level administrative experience; knowledge of Catholic Church operations strongly preferred.
  • Skills:
    • Exceptional organizational and time management skills
    • Advanced proficiency in Microsoft Office, Constant Contact, and JotForms
    • Strong written and verbal communication abilities
    • High level of discretion and confidentiality
    • Professional demeanor and interpersonal skills
    • Ability to prioritize and adapt in a dynamic work environment

Additional Details

  • Occasional travel required.
  • Must be available to support parish and diocesan events as needed (occasional evenings/weekends).
  • Role has a work location in-person at the Pastoral Center in Bloomfield. 

pastedGraphic.png

To Apply: Submit a resume and cover letter detailing your experience and interest in supporting the mission of the Archdiocese of Hartford to AOH Office of Human Resources at hr@aohct.org.