Pastoral Center, Bloomfield, CT 06002

FT, M-F. 40Hrs

The Executive Assistant will provide high-level administrative support to the Chief Operating Officer (COO) and other senior staff.

Essential Functions:

  • Provides high-level administrative support and assistance to the COO and/or other assigned leadership staff.
  • Performs clerical and administrative tasks including drafting letters, memos, processing invoices and check requests, preparing/formatting reports, and other documents for senior staff.
  • Maintains COO calendar and independently prioritizes meeting requests.
  • Works with staff at affiliate organizations to coordinate board meetings and annual meetings of corporate members.
  • Coordinates investment committee activities with investment advisors.
  • Prepares meeting minutes, as necessary.
  • Arranges travel and accommodations for executives.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of COO in written or electronic form, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic record keeping.
  • Performs additional duties as assigned by executives.
  • Performs other related duties as assigned.

 Required skills:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Able to type minimum of 50 words per minute.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  • Proficiency in Spanish a plus

 Education/Experience:

  • High school diploma required, bachelor’s degree in business administration or related field preferred.
  • At least four years of related experience required.

Physical/Other Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Some evening and weekend work may be required.

 If you are interested in this role, please send resumes to HR@AOHCT.ORG