Our Lady Queen of Angels Parish, CT

Our Lady Queen of Angels, CT is seeking a part-time Office Assistant to complete the duties outlined, below.

Hours a Week: 25
FLSA Status: Nonexempt
Reports To:  Father Anaeto Dominic
Work Arrangement: Onsite, Five Days a Week

To submit a letter of interest and resume, and to obtain a full job description, please email fr.anaeto@aohct.org

Duties will include (but not limited to):

  • Create the bulletin each week. Add mass and candle intentions to the bulletin. Create Flyers and Posts. Look for information for Kids’ Corner. There are deadlines that need to meet that change with the holidays.
  • Print a copy of bulletin for proofreader to go over. Schedule them to come in once a week to look over the pages. Once they catch and mark the mistakes, correct them and send them to the Parish Secretary for final check.
  • Upload the bulletin for production and upload the bulletin on the parish website.
  • Publish the weekly bulletin in collaboration with the Pastor, parish staff, and representatives of parish ministries. Gather and edit the content and layout of the bulletin and complete the bulletin in time for transmission to printer
  • Organize weekly envelopes and special collection envelopes by category
  • Maintain Parish Giving data and website. Maintain records of online donations. Code the donation as “Online Giving”
  • Record parishioner and the amount donated on PDMS in each category
  • Submit the batches
  • Maintain the parish offering envelope system.  Update data on a regular basis.  Post contributions on a weekly basis and mail contribution statements
  • Maintain inventory of on-hand material
  • Create a timeline sheet
  • Create all flyers and post information
  • Match envelope list with the online giving to reduce the envelope mail
  • Document the parishioner cards and write the check #, check amount and date received it. If cash, write the cash amount and the date that it was received.
  • Get the checks ready for deposit by stamping the back of them and putting them in the safe for deposit.
  • Enter the annuals into a new batch in PDMS in the correct category. Once entered, then alphabetize the cards and pass them to the Parish Secretary.
  • Provide biweekly report from Time Station. Adjust time when it is necessary.

Additional Responsibilities:

  • Oversee an inventory of office supplies.  Order materials, supplies, or equipment as approved by the Pastor or his designee
  • Execute bulk mailing projects as directed by the Pastor
  • Record work on cemetery done by maintenance staff and create their weekly schedule
  • Do purchase requisition forms.
  • Match credit card invoices with statements.
  • Maintain the Parish website dashboard. Update website information as needed. Create online forms and forms for downloads. Edit and create pages as needed.
  • Work in Word, Publisher & Excel.
  • Create flyers, invitations and other things in Canva.
  • Deliver the bulletin to the churches.
  • Set up for Masses in the Churches.
  • Set up for Funerals in the Churches.
  • Change all the altars’ clothes according to the season of the year.
  • Set up for funerals and weddings.

Education:

  • Associates Degree in related field, preferred

Prior Experience:

  • Three (3) or more years of secretarial/administrative experience. Previous experience working in ministry and vocational settings

License and certification: In-state, travel, transportation needed. License must be in good standing.