Location: St Bridget of Sweden Parish, Cheshire, CT

Status: Part time – 20 hours

The Parish Office Assistant is responsible for providing secretarial and related office services for members of the parish and Administrative staff members. This position is the initial point of contact for Parish members or others when needing assistance, which requires the ability to work in a professional and hospitable manner.

Essential Functions:

  • Perform secretarial duties for the pastor and other designated staff.
    • Receives and places telephone calls, schedules appointments
    • May include processing mail
    • Greets and refers visitors to the appropriate individual
    • Prepares bulk mailings as needed
  • Establish & maintain office record-keeping and filing systems.
  • Assist with obtaining volunteer services as needed for office and/or parish projects
  • Maintain Mass Book
  • Coordinate scheduling of baptisms, funerals, masses and other events. Contact appropriate persons involved, communicates with families/relatives regarding the procedure for such services
  • Provide assistance to persons in need that come to the parish.
  • Schedule Mass intentions as needed
  • Perform data entry
  • Maintain the sacramental record keeping system; respond to requests for sacramental records and enter into the Sacramental Books all new Sacraments
  • May be asked to perform other duties and assumes other responsibilities as directed
  • Be primarily responsible for parish cemetery records etc.

Requirements:

  • High School Diploma or equivalent
  • Three to five years of secretarial experience, preferred
  • Knowledge and understanding of the Catholic Church and its mission
  • Strong organizational  and record keeping skills
  • Excellent interpersonal communication skills
  • Good Computer skills in Microsoft Word, Excel, Publisher, and Outlook
  • Ability to navigate a computer network
  • Proficient in use of the Internet
  • Good telephone etiquette
  • Ability to present oneself professionally
  • Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems
  • Ability to compose correspondence, minutes and/or reports
  • Ability to honor and maintain confidentiality

Interested candidates should submit a resume to Father Romans at office@cheshirecatholic.org.