Saint Teresa of Calcutta is seeking a part-time, Schools’ Business Manager to manage and perform accounting and business functions for both Saint Bridget and Saint James schools. This role is responsible for the management and performance of both schools accounting and business management functions. Performs advanced work in payroll, accounts payable and accounts receivable. Work is subject to regular review by President of Schools. The Schools’ Business Manager will have responsibility for working collaboratively with the Pastor and Diocesan fiscal leadership.

Reports to: Mary Alice Nadaskay, President of Schools

Hours a week: Part-time,  28 Hours Per Week

FLSA Status: Nonexempt

Please contact Mary Alice Nadaskay president@saintteresacatholic.org and Nancy Lastrina parishfinances@saintteresacatholic.org with a resume to apply or if you would like a job description.

Essential Functions:

  • Maintains accuracy of all financial files and records by maintaining the general ledger within QuickBooks in accordance with the Center for Catholic Education and Formation guidelines and charts of accounts.
  • Prepares, administers and reviews the budget process in collaboration with pastor, president of schools, leader of finance and external accountant.
  • Acts as a liaison between the school and the Center for Catholic Education and Formation in financial matters.
  • Monitors the school budget.
  • Performs necessary banking tasks (deposits, transfer of funds, etc.).
  • Reconciles school financial books.
  • Coordinates and reviews all school organization funds.
  • Maximizes cash management resources and utilizes the cash flow template of Center for Catholic Education and Formation.
  • Prepares invoices for payment.
  • Prepares monthly financial statements for pastor/president of schools/committees.
  • Prepares needed materials for review by school board and finance committee and attends meetings as necessary.
  • Prepares payroll and associated taxes and reporting for school personnel using payroll service.
  • Maintains personnel records including electronic time sheets, recording of vacation, personal, sick time utilizing online payroll system.

Secondary Duties:

  • Maintains good working relationships through effective communications between school community, various groups and outside authorities.
  • Attends monthly staff meetings.
  • Attends archdiocesan training sessions and meetings as necessary.
  • Consults with and advises the pastor, president of schools and school board on financial matters that affect the school.

Responsibilities:

  • Ensuring timely payment of all school bills
  • Preparation and administration of annual budget
  • Accountability for funds and accurate and timely reporting
  • Adherence to deadlines for timely payroll tax reporting
  • Timely response to all email, voicemail and other communications

Job Qualifications:

  • Proficiency in Microsoft Word, Microsoft Excel and QuickBooks
  • Ability to use payroll service and email
  • Must be self-motivated and perform outlined tasks with minimum supervision
  • Ability to prioritize projects
  • Knowledge of accounting principles and practices
  • Excellent interpersonal communication skills
  • Ability to present oneself professionally
  • Good organizational and record-keeping skills
  • Ability to meet deadlines
  • Must maintain confidentiality and be trustworthy
  • Ability to adapt to changes in routine or schedule
  • Must possess excellent analytical skills
  • Ability to work in a small office environment
  • Good manual dexterity

Education:

  • BS degree in accounting or finance preferred

Prior experienced:

  • Three or more years of experience in bookkeeping and financial management